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Administration Assistant

Job Reference 6835

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The job has expired.
Number of Positions:
1
Contract Type:
Full Time
Salary:
£20,002.92
Location:
BRIDGEND
Closing Date:
18/10/2018
Job Category:
Administrative/Clerical
Region / Division:
UK & Ireland
Business Unit:
UK Central Government Services

Main Responsibilities

ADMINISTRATION ASSISTANT

HMP Parc, Bridgend, Full Time 40 hours per week

Salary Range : £20,002.92 per annum

G4S is a large and diverse company with operations in over 100 countries and more than 610,000 employees worldwide, G4S is a truly unique company who are bigger, more diverse and involved in more fascinating, innovative projects than many people would imagine and we now have an opportunity for an Administrator to join our team at HMP & YOI Parc, a category B prison, in Bridgend, South Wales, currently holding over 1600 men and young people in a secure but modern environment.

The Learning and Skills administrative team are looking to increase its Learning and skills support to assist with the effective delivery of all its necessary functions.  A major par tof the role will be to attend to prisoner pays & pay queries for both adults and yps . To collate and produce  attendance and on-attendance report  for Adults and YPS monitoring the regime hours for both areas and alerting managers of any  concerns Collate all regime hours for Yps  and  Class efficiency figures  for the Adults. To produce timetables YPS  and  provide general administration and clerical support to the Learning & Skills Department further Education department.   To  cover all duties with in the administrative  team when required 
 
Key Responsibilities:
  • Prisoner pays & pay queries for both adults and yps 
  • To collate and produce  attendance and on-attendance report  for Adults and YPS monitoring the regime hours for both areas and alerting managers of any  concerns
  • Collate all regime hours for Yps  
  • Class efficiency figures Adults  
  • Timetables YPS
  • Register report
  • House block performance report
  • Actual amenities attendance for compliance report 
  • Data entry for registration, assessment, internal verification and certification of Learners, using the departmental Excel spread sheet.
  • Assist with Conducting/Supervising the bksb assessments for all new receptions in both main and VPs.  
  • Assist with issuing bksb results to both A and B and fast track classrooms rooms and Ty Dysgu ESW classrooms.
  • Ensure BKSB scores are recorded on all relevant data base including CMS and sent to the relevant departments. 
  • Signpost on CMS where the prisoner has been directed i.e. Education  RAU 
  • Assist with  certificates and  input of certificate numbers onto the  Learner Performance & Achievement (LPA) Data base
  • Forward or deliver certificates  to relevant areas/person acquiring a signature on receipt of certificate 
  • Coordinate the booking of  X block function  room for all areas 
  • Attend meetings as requested by Learning & Skills Management and take minutes of same.  
  • Provide administrative support to meetings including organisation of meetings, production of accurate minutes and distribution of all relevant information to relevant staff.
  • Escort any visitors to the department as required.
  • Any other tasks as reasonably requested by Learning and Skills Management team

 

The Ideal Candidate

Formal Education
  • Education to GCSE standard or equivalent, preferably educated to A Level standard.
 
Technical Education
  • Proven experience of relevant IT systems including Word and Excel is essential.  Proficiency in the use of Excel in particular is crucial to the role.  
  • Experience of producing coherent reports to include statistics and graphical analysis of information.  The ability to carry out some data analysis would be highly advantageous. 
  •  
Preferred Experience
  • Experience of working within a busy office environment 
  • Experience of working with prisoners is beneficial
  • Good IT & organisational skills
  • Knowledge and understanding of issues of confidentiality and data protection
 
Personal Qualities
  • Excellent communication skills
  • Excellent organisational skills, being able to multi-task and prioritise workload
  • Eye for detail and enthusiastic approach to work
  • Able to work alone and unsupervised
  • Reliability under pressure
  • Flexibility 
  • Excellent interpersonal skills with the ability to communicate effectively at all levels
  • Team player
  • Ability to demonstrate professionalism and discretion at all times.
  • Willingness to work with prisoners

At G4S, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. We are seeking to recruit a caring, pro-active and confident professional to help make a real difference to their lives.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us. Our benefits are as you would expect from a large global 

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