Programmes Administrator

Main Responsibilities

Programmes Administrator

HM Prison Rye Hill, Rugby

Salary: £19,131.20 per annum 

Full Time - 40 hours per week 

As the world’s leading security solutions group with operations in over 120 countries and more than 625,000 employees worldwide, G4S is a truly unique company. We’re bigger, more diverse and involved in more fascinating, cutting-edge projects than many people would imagine and we now have an opportunity for a Programmes Administrator to join our team at HMP Rye Hill. 

HMP Rye Hill is situated in Willoughby, near Rugby, Warwickshire and is a category B training prison acting as a national resource for sentenced male adults who have been convicted of a current or previous sex offence(s).

The successful candidate will be required to provide an effective and efficient administration service to the Programmes Department.

Key Responsibilities: 

• Provide a full administrative service so that the needs of the Programmes team are met.
• Arrange Post Programme Reviews to meet allocated audit deadlines.
• Minute Post Programme Reviews, typing up said minutes and distributing them to professionals involved in the prisoner’s sentence planning pathway.
• Minute other professional and multi-disciplinary meetings, typing up said minutes and distributing them to the professionals involved.
• Maintain programmes database, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements – including Healthcare consent forms and programmes referral forms.
• Maintain comprehensive stocks of all forms, documentation and stationary that is required for the Programmes Department.
• Deal with all routine queries so that an appropriate response is provided.
• Liaise closely with the Treatment Managers, Programmes facilitators, Offender Supervisor and Offender Manager.
• Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments). 

The Ideal Candidate

Essential Skills: 

• Ability to use Word, Excel, PowerPoint & Outlook Email & Calendar
• Time management – ability to meet deadlines
• Team working
• Excellent communication skills
• Organisational skills
• Resilience –this role is based in a department that deals with sexual offences; you will therefore be exposed to details of sexual offences and victims. It is important that the ideal candidate will have considered the impact that this could have on them and the ability to seek appropriate support, and ways of coping, if required.

Desirable Skills:

• Previous experience in similar role is desirable

At G4S, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and Offenders feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and Offenders. Our training and operational practices emphasise the need to treat Offenders with dignity and respect and G4S staff build positive and supportive relationships with the Offenders in their care. We are seeking to recruit a caring, pro-active and confident professional to help make a real difference to their lives.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us. Our benefits are as you would expect from a large global organisation and include a company pension, training, career development, generous holiday entitlement, uniform and access to our on-site gym.

Please note that this vacancy is subject to a 10 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act.

You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 5 years. You will also need to provide full details of your employment and education history for the last 10 years as part of the security screening process for this role.