Administrator

Main Responsibilities

Administrator 

HM Prison Oakwood, Nr Wolverhampton

Salary £9075.68 per annum

Part-time (20 hours per week)

As the world’s leading security solutions group with operations in over 120 countries and more than 625,000 employees worldwide, G4S is a truly unique company. We’re bigger, more diverse and involved in more fascinating, cutting-edge projects than many people would imagine and we now have an opportunity for a part-time Administrator to join our team at HMP Oakwood.

At HMP Oakwood we aim to inspire, motivate and guide prisoners to become the best they can be. We offer state of the art facilities, full time employment, programmes and access to Physical Health and Wellbeing initiatives.

HMP Oakwood will be one of the largest prisons in England and Wales, providing places for up to 1,605 Category C male prisoners.

Job Outline

To provide an effective and efficient administration service to a functional/ rdepartmental team.

Key Responsibilities

• Provide a full administrative service so that the needs of the functional/departmental team are met.
• Maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements.
• Organise and co-ordinate meetings, diaries, events and travel arrangements ensuring individual and functional/departmental objectives are met.
• Maintain comprehensive stocks of all forms and documentation required by the function/department so that it is available when required.
• Collate, produce and distribute regular and ad-hoc statistics and reports so that individuals and departments receive accurate up to date information.
• Deal with all routine queries so that an appropriate response is provided.
• Plan, organise and coordinate class lists for prisoners who are referred for drug programmes to ensure appropriate prisoners attend and auditable, accurate records are maintained and accessible. (HMP Altcourse - Programmes only).
• Collate and distribute information and reports on programme team activity to ensure contractual compliance. (HMP Altcourse - Programmes only).
• Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).

The Ideal Candidate

Essential Skills

• Ability to use Word, Excel, PowerPoint & Outlook Email & Calendar

Desirable Skills

• Previous experience in similar role

At G4S, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. We are seeking to recruit a caring, pro-active and confident professional to help make a real difference to their lives.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us. Our benefits are as you would expect from a large global organisation and include a company pension, comprehensive training, career development, generous holiday entitlement, uniform and access to our on-site gym.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act.

You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 5 years. You will also need to provide full details of your employment and education history for the last 10 years as part of the security screening process for this role.