HR Administrator

Main Responsibilities

HR Administrator - Fixed Term Contract (12 months)

Full-time (40 hours per week, Monday - Friday)

Salary range : £18,000 per annum

HMP Rye Hill, Nr Rugby

As the world’s leading security solutions group with operations in over 120 countries and more than 625,000 employees worldwide, G4S is a truly unique company. We’re bigger, more diverse and involved in more fascinating, cutting-edge projects than many people would imagine.  HM Prison <?xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Rye Hill is situated in Rugby, Warwickshire. A PFI prison which opened in 2001, it is a category B training prison acting as a national resource for sentenced male adults who have been convicted of a current or previous sex offence(s). The capacity of the prison is 625.

The sentence requirement for HMP Rye Hill is for prisoners who have been sentenced to over four years and have at least 12 months left to serve. No more than 15% of the population must be in denial of their offence.

Job Outline

We are looking for a HR Administrator to provide administrative support to the HR function in line with Company policy and procedures.

Key Responsibilities

• Provide administrative support to ensure the smooth running of the department.
• Create and maintain HR records, both computerised and manual for all staff related issues so that accurate information is kept.
• Co-ordinate all recruitment activities to ensure compliance with company policies and procedures.
• Undertake relevant test administration as requested to ensure standards are met.
• Organise and co-ordinate activities e.g. meetings, diaries, events, travel etc. to ensure individual and departmental objectives are met.
• Order uniform for all new and existing staff ensuring timely supply within budget.
• Collate, produce and distribute regular and ad hoc data, statistics and reports to individuals and departments to meet specified requirements.
• Undertake security screening activities within the company procedure, liaising where appropriate with external agencies and HO security screening department to ensure company standards are met.
• Deal with routine HR related queries ensuring appropriate actions can be taken in a timely manner.
• Administer the payroll system and processes, answering queries to ensure accurate payment.
• Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).

The Ideal Candidate

Essential Skills

• Experience in similar role
• Comprehensive understanding of systems and procedures
• Ability to use Word, Excel, PowerPoint & Outlook Email & Calendar

Desirable Skills

• Completion of the CIPD certificate in Personnel Practice

At G4S, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and offenders feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and offenders. Our training and operational practices emphasise the need to treat offenders with dignity and respect and G4S staff build positive and supportive relationships with the offenders in their care. We are seeking to recruit a caring, pro-active and confident professional to help make a real difference to their lives.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us. Our benefits are as you would expect from a large global organisation and include a company pension, comprehensive training, career development, generous holiday entitlement, uniform and access to our on-site gym.

Please note that these vacancies are subject to a 10 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act.

You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 5 years. You will also need to provide full details of your employment and education history for the last 10 years as part of the security screening process for this role.

Here at G4S we are an equal opportunities employer.

Our Purpose

G4S is the leading global integrated security company specialising in the provision of security products, services and solutions.

Our Values

We are proud of our distinctive culture and strong values that are cascaded through the organisation.  These values guide how we conduct our business and help to develop positive relationship with all stakeholders.

Customer Focus:  We have close, open relationships with our customers that generate trust and we work in partnership for the mutual benefit of our organisations

Expertise:  We develop and demonstrate our expertise through our innovative approach to creating and delivering the right solution

Performance:  We seek to improve performance year-on-year to create long term sustainability

Best People:  We employ the best people, develop their competence, provide opportunity and inspire them to apply our values

Integrity:  We can always be trusted to do the right thing

Teamwork and collaboration:  We collaborate for the benefit of our customers and G4S

Care:  We will always demonstrate the utmost care and respect for those people whose welfare and safety is entrusted to us

Safety First: We prioritise safety management to protect the health and well-being of our colleagues and those around us