HR Administrator

Main Responsibilities

HR Administrator

HMP Birmingham, Winson Green, Birmingham, B18 4AS

Salary : £17,687.11 per annum

Full-time (40 hours per week)

HMP Birmingham, Winson Green, is a category 'B' local prison located near the centre of Birmingham. The prison holds 1450 remanded and sentenced adult males. A majority of the prison is Victorian, built in 1849 but in 2003 underwent a major investment programme to extend and modernise the facilities. HMP Birmingham is the first public sector prison to be privatised. At G4S, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release.

We currently are looking for a motivated individual to join our team, as a HR Administrator. The ideal candidate will have experience of working within fast paced environment in an administrative role and will be dedicated to providing a high quality service.

Key Responsibilities

• Provide administrative support to assist in the smooth running of the onsite HR department.
• Work in conjunction with HR Shared Services Centre to handle HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
• As a trained Vetting Contact Point (VCP) undertake Security Vetting interviews for newly appointed staff, subcontractors and renewals, supplying and clarifying information and advising as necessary to ensure that the security screening process complies with both National Offender Management Services and Company standards.
• Deal effectively with incoming and outgoing mail ensuring it is opened, date stamped and issued to appropriate team member.
• Prepare standard letters and other documentation as required, in order to ensure department needs are met.
• Maintain accurate paper and electronic filing systems so that information can be readily accessed.
• Order office stationery supplies as requested so that appropriate stock levels are maintained and supplies are available as required.
• Support other team members to ensure the efficiency of the department.
• Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with company policies and procedures.
• Create and maintain personnel records, both computerised and manual, employees ensuring records are accurate and current.
• Collate, produce and distribute regular and ad hoc HR data, statistics and reports so that individuals and departments receive accurate up to date information.
• Develop and maintain effective systems of work, ensuring that all correspondence and documentation is dealt with in a professional manner.
• Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
• Provide administrative support, including supporting recruitment activities, to ensure department and business needs are met.

The Ideal Candidate

Essential Skills

• GCSE English & Maths or equivalent
• IT literate, able to use Word, Excel and database software
• Excellent communication and interpersonal skills
• Excellent organisational skills
• Able to work as part of a team

In return you can expected to be rewarded by receiving a competitive salary,  generous holiday entitlement, life assurance, company pension, sick pay scheme, comprehensive training, career development, uniform and access to the on-site gym.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. You will be required to attend Security Vetting Interview and satisfactory Security Clearance. You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 5 years. You will also need to provide full details of your employment and education history for the last 10 years as part of the security screening process for this role. 

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.