Facilities Administrator

Main Responsibilities

FACILITIES ADMINISTRATOR

Salary: £25,000 per annum

Working Hours: Permanent, Full Time, 40 hours per week (Mon - Fri)

Location: Leicester, LE3 1HR

Excellent Company benefits including Contributory Pension

About us 

As a leading Facilities Management company, G4S FM improves the lives of millions of people across the UK and Ireland by creating productive, safe and smooth working environments. We support the efficient delivery of front line services in critical environments for the private sector, national and local government agencies.

Greenwich Schools PFI runs over 2 schools and delivers key services in Cleaning, Mechanical and Electrical systems (M&E), Premises Management and Full Lifecycle replacement.

About the role 

We have an exciting opportunity for a Facilities Administrator to join our friendly team working on the Greenwich School PFI contract based in Leicester. This is a full time role working 40 hours per week, Monday to Friday between 8am and 5pm.

As Facilities Administrator you are required to provide administrative support to various functions across the Greenwich contract. Throughout, due emphasis is to be given to the importance of health, safety and the environment and to promote the importance and values of effective communication throughout G4S.

Responsibilities

• Support Help Desk functions as part of the Contingency Plan when Help Desk staffing gets to a critical point.

• Maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures.

• Attend any training courses required for this role.

• Manage own workload effectively ensuring that the managers/team requirements are met to deadlines.

• Understand the contractual requirements and the operational needs of the site.

• Support with payroll and scheduling through Kronos/Pretium consolidation, management and reporting

• Provide general administrative support on the Tower Hamlets and Greenwich contracts and other appropriate duties as directed by Line Manager to support contract functions.

• Establish good working relationships with other team members.

• Ariba/SAP - Raising PO & receipting and invoicing

• Conduct Agency cover administration on a weekly basis with the operational teams

• Assisting and Deputising for the Payroll/Office Manager when required.

• Preparation prior meetings and minute taking and preparation of reports when required.

• Assisting and preparing internal and client monthly reports.

• General admin support including compilation of letters, development and management of the filing system, booking of meetings and general office duties, ordering of uniforms and PPE, arranging for parking permits.

The Ideal Candidate

Essential

• Experience in a proven administrative role.

• Sound knowledge of IT systems (Google & Microsoft suite).

• A flexible approach to work and to be a good team player.

• Able to work to varying deadlines.

• Minute taking ability.

• Experience of working with people at various levels.

• Highly organised.

• Reliable, conscientious with an eye for detail.

• Sound problem solving abilities.

• Proactive and resourceful.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• Progression, training and development catered to you.

• Charity work.

• Refer A Friend incentives. 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Charity work- Match-IT and Payroll Giving.

• Confidential Counselling Services.

• 24/7 support specialising in health and medical. 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

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