Vetting Administrator

Main Responsibilities

Vetting Administrator

G4S Care & Rehabilitation Services

HMP Oakwood, Wolverhampton, WV10 7QD

Salary £25,530.88 per annum

Permanent, Full Time, 40 hours per week

Benefits:  Company Pension, free on-site parking, on-site canteen, ongoing training and development and access to High Street Shop discounts.

HMP Oakwood is an innovative prison which has been highlighted by HM Inspectorate of Prisons as an “Impressive institution, with a culture of decency and respect. Driven by courageous leadership, excellent peer-led initiatives and outstanding management of learning and skills provisions”.

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP Oakwood is one of the largest prisons in England and Wales, providing places for up to approximately 2100 Category C male prisoners.

We now have an opportunity for a Vetting Administrator to join our team at HMP Oakwood. The successful candidate will provide a full vetting and screening service within the establishment.

Key Responsibilities:

• Support the Vetting team to deliver Vetting and Disclosure and Barring processes across the establishment for internal candidates and external third parties such as Aramark, Healthcare, etc. ensuring that the vetting policy is adhered to.
• Identify any risks associated with any candidates and liaise with the appropriate parties such as the HR Manager /G4S Vetting and Screening.
• Liaise with HMPPS and G4S Screening Teams and/or the Home Office to ensure vetting and screening are finalised in a timely manner and any screening that is not reaching target is dealt with in a timely manner.
• Organise and coordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
• Administrative support, including supporting recruitment activities, to ensure department and business needs are met.
• Undertake minutes of meetings such as investigations, sickness disciplinaries, grievances and welfare support meetings, disciplinary meetings, etc., to support managers carrying out such meetings.
• Prepare standard letters and other documentation as required, in order to ensure department needs are met.
• Create and maintain personnel records, both computerised and manual, employees ensuring records are accurate and current.
• Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner & following the applicable safe systems of work for the role.

The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.

The Ideal Candidate

Essential Skills:

• Qualified Vetting Contact Point.
• Attention to detail.
• Ability to manage a high workload.
• Strong interpersonal skills and ability to listen to others.
• Ability to provide concise and accurate reports.
• Skilled in the use of IT packages, systems and databases.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

For more information about HMP Oakwood please visit https://hmpoakwood.co.uk/

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.