Administrative Assistant

Main Responsibilities

ADMINISTRATIVE ASSISTANT

Salary: £30,655.45 (pro rata) per annum

Working Hours: Fixed Term Contract (9 months), Part Time, 20 hours, 3 days a week (flexible on days and shifts to suit business needs, discussed at interview)

Location: Hinkley Point C, Bridgwater, TA5 1UD

G4S Facilities Management are recruiting an Administrative Assistant, part-time to cover on a fixed term basis for nine months in Bridgwater, Somerset.

The main aim of the role is being responsible for providing administrative support services to the G4S Management and Operational teams and to provide support to the contract staff managing payroll and personnel queries.

Key Responsibilities

• To maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures.

• Maintain and deliver various staff related procedures in accordance with G4S FM HR processes and procedures, including but not limited to:

1. Payroll and Pensions.

2. Sickness/Absence recording, tracking and reporting.

3. Weekly and monthly reconciliation of Kronos timecards.

4. Holiday & TOIL recording, tracking and reporting.

5. Creating and updating personnel files.

6. Assisting with the end-to-end recruitment process.

7. Supporting with Inductions for new starters, including preparation of staff handbook and new starter documentation.

8. Issuing offer letters and Terms and Conditions of Employment.

9. Annual appraisal support.

• To provide statistical information to the SMT in preparation of the monthly trading report.

• To attend and support meetings providing minute taking services.

• Have a sound understanding of the Hinkley Point C Site Operations Agreement and keep up to date with yearly updates. 

• Assist in the administration, document control and coordination of the contract QMS.

• To handle telephone enquiries, both internal and external.

The Ideal Candidate

Essential Criteria:

• Sound knowledge of IT systems (word, excel, google suite).

• Confidentiality.

• Organised and methodical.

• Reliable & conscientious with an eye for detail.

Desirable Criteria:

• Knowledge of Kronos, Workforce and WIMS.

• Payroll software experience an advantage.

• Basic understanding of HR processes.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• Progression, training and development catered to you

• Charity Work - 1 Volunteering day 

• Uniform Provided

• Annual leave entitlement – 25 days plus bank holidays  Pro Rata

• Charity work- Match-IT and Payroll Giving

• Refer A Friend incentives 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Confidential Counselling Services

• 24/7 support specialising in health and medical 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S  is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

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