Administrator

Main Responsibilities

ADMINISTRATOR

Salary: £26,000 - £28,000 per annum

Working Hours: Permanent, 40 hours per week, Monday to Friday between 8am and 4:30pm

Location: Royal Wootton Bassett School, SN4 7HG

G4S Facilities Management are recruiting for an Administrator on a full time, permanent basis based in Royal Wootton Bassett.

We are seeking a dedicated and hard working professional to analyse service performance data, in order to lead and enhance service delivery and all aspects of contract performance. 

Responsibilities

• Assist with accident/incident investigations, reporting and corrective actions (both immediate and preventative)

• Coordinate and attend contract H&S meetings, and undertake H&S/compliance audits as required

• Provide governance to all audit schedules and identify and lead improvement initiatives post analysis

• Ensure all identified training on the account is being scheduled and undertaken and escalate risk/non compliance to the CM

• Regularly review and update COSHH, risk assessments, and method statements. Operational managers brief and ensure staff understanding.

• Undertake analysis of all aspects of LA requirements vs actual performance. Identify and lead opportunities for improvement

• Identify and lead areas of opportunity resulting from analysis of contract Payment Mechanism

• Ensure standard diaries and meetings are all documented and aligned to contractual obligations and contract obligations matrix

• Support proactive measurement of contract performance and preventative measures to avoid failure

• Support in jeopardy management of reactive/remedial tasks and following data analysis lead opportunities for improvement

• Lead time and attendance, ensure proactive software use, manage scheduling, and exceptions daily.

• With an emphasis on attention to detail, ensure that monthly Client reporting is complete, accurate, factual and issued on time

• Ensure that adequate coordination and communication of project works exists between all stakeholders

• Ensure contract is DBS compliant, including subcontractors/suppliers as necessary, and lead on new applications/renewals

• Ensure standard inductions are introduced and adhered to with governance and compliance to probation review deadlines

The Ideal Candidate

Essential

• Sound knowledge of IT systems (Google)

• Data analysis

• Paymech exposure/knowledge

• COSHH

Desirable 

• Experience of working in a PFI contract Environment

• Experience of working in an educational or health environment

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• Progression, training and development catered to you

• Charity Work - 1 Volunteering day 

• Uniform Provided

• Annual leave entitlement – 25 days plus bank holidays  Pro Rata

• Charity work- Match-IT and Payroll Giving

• Refer A Friend incentives 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Confidential Counselling Services

• 24/7 support specialising in health and medical 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S  is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

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