HR Administrator

Main Responsibilities

HR Administrator

G4S Care and Rehabilitation Services

HMP Parc, Bridgend, CF35 6AP

Salary £27,734.78 annum

Permanent - Full Time (40 hours per week)

Benefits:  Company Pension, free on-site parking, on-site canteen,  ongoing training and development and access to High Street Shop discounts.

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1038 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment.

We now have an opportunity for an HR Administrator to join our HR team at HMP Parc to provide administrative support to the HR function to ensure quality standards are met in compliance with the employment relevant legislation and Company policy and procedures, with responsibility for the processing monthly payroll for directly employed staff.

Some of the key responsibilities are;

• Provide administrative support to assist in the smooth running of the onsite HR department.
• Handle HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
• As a trained Vetting Contact Point (VCP) undertake Security Vetting interviews for newly appointed staff, subcontractors and renewals, supplying and clarifying information and advising as necessary to ensure that the security screening process complies with both National Offender Management Services and Company standards.
• Prepare standard letters and other documentation as required, in order to ensure department needs are met.
• Maintain accurate paper and electronic filing systems so that information can be readily accessed and is up date and GDPR compliant.
• Support other team members to ensure the efficiency of the department such as attendance at meetings, sick reports and minutes of meetings are taken.
• Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with company policies and procedures.
• Collate, produce and distribute regular and ad hoc HR data, statistics and reports so that individuals and departments receive accurate up to date information.
• Develop and maintain effective systems of work, ensuring that all correspondence and documentation is dealt with in a professional manner.
• Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
• Provide administrative support, including supporting recruitment activities, to ensure department and business needs are met.
• Undertake and support managers where appropriate with first line sickness meetings either return to work, staff welfare meetings and first line sick disciplinary meetings

The Ideal Candidate

With excellent organisational, communication and interpersonal skills you must be able to work as part of a team in a pressured environment.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

HMP Parc encourages applications from Welsh speakers.

For more information on HMP Parc, please visit https://hmpparc.co.uk/

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.