WORKS ALLOCATION MANAGER

Main Responsibilities

WORKS ALLOCATION MANAGER

Salary: £46,000 - £52,000 per annum

Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday between 7:00am and 4:00pm

Location: Cheltenham

Excellent benefits package including 2.5% Golden Hello payment on commencement of employment and a £2,000 annual retention bonus (pro-rata for part time employees), subject to achieving and maintaining clearance requirements. 

G4S Facilities Management are recruiting a Works Allocation Manager on a full-time, permanent basis based in Cheltenham.

We are looking for a dedicated and professional candidate to join our site-based operations team. This position plays a crucial role in optimizing our facilities management by directing all contractors engaged in planned and reactive works. A key part of this will be managing the CAFM system to efficiently deliver Hard FM planned and capital works, directly supporting our operational teams.

Responsibilities

• Oversee all contractors for planned, corrective, and remedial works, ensuring alignment with the annual schedule.

• Coordinate with Procurement for quotes on all additional, reactive, and corrective external contractor works.

• Manage safety documentation: Review Risk Assessments and Method Statements (RAMS), ensure Safe Systems of Work, and issue Permits to Work as needed.

• Provide performance updates: Deliver weekly reports on Planned Preventative Maintenance (PPM) performance, repairs, and critical assets.

• Optimize PPM schedules: Regularly review and recommend changes to current PPM schedules with the Asset Manager.

• Ensure compliance: Maintain adherence to current standards and regulations, providing necessary documentation for Health & Safety audits.

• Support audits: Assist with all audits and ensure timely resolution of corrective actions.

• Manage and develop staff: Line manage Scheduling staff and Security escorts, including performance reviews (PDRs), training, and recruitment.

• Resource allocation: Ensure correct resource allocation and support for all work streams.

• Staff development & CAFM utilization: Develop staff to effectively schedule planned and corrective works via the CAFM system for operational staff, ensuring accurate work record returns and maintenance.

• Report H&S incidents: Document all health and safety incidents, accidents, near misses, and Dangerous Occurrence Without Injury (DWB).

The Ideal Candidate

To be successful in this role you will need to:

• Possesse management experience, specifically including the successful management of supply chains.

• Hold an IOSH qualification or a similar certification.

• Be qualified in relevant trades (Electrical and/or Mechanical disciplines).

• Demonstrate strong IT literacy, with proficiency in both Google and Microsoft applications.

• Have a solid understanding of CDM Regulations 2017.

• Be familiar with CAFM systems.

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• 2.5% Golden Hello payment 

• £2,000 annual retention bonus

• 25 days holiday plus bank holidays 

• Progression, training and development catered to you.

• Refer A Friend incentives 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Charity work- Match-IT and Payroll Giving.

• Confidential Counselling Services

• 24/7 support specialising in health and medical 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

Please be aware that due to the nature of the business security clearance to a high government level will be required.

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